Records Management

Not every service we provide with regards to storage and management of information, is digital. Storage and management of hard copy records will be an ongoing necessity as we transition toward a paperless business environment. It is extremely important both financially and legally, that these records be monitored and managed on a consistent basis.

Many companies do not have an actual Records Manager to oversee this function. The responsibility is usually assumed by personnel from various departments like Finance, Accounting, Purchasing, and Legal. It is difficult enough for these individuals to meet their core job demands, much less having to maintain some semblance of a cost effective records management program.

Whether you are considering moving records off-site for the first time, contemplating a move to a different vendor, or just more efficiently maintaining your existing records, these are important aspects that need to be considered:

In-house vs. Off-site storage. Which way really makes better economic sense?
Going off-site. How do you go about initiating a Request for Quote (RFQ) and what are the appropriate items to address and ask for?
How to evaluate each vendor's RFQ to determine which is really the most cost effective. Many times it is not the one with the lowest storage rate.
Facilitating and management of a move to a new storage vendor. Are there ways to minimize fees?
Evaluation and renegotiation of existing contracts. If you have been with a vendor for many years, are you paying current fair market rates?
On-going administration. Is new inventory being sent in with appropriate descriptions/retention dates? Is the current authorized user list up to date? Are monthly costs being monitored and are there ways to reduce these costs?

Fusion Digital has the "insider" industry experience and knowledge to help you initiate and manage these time consuming, yet essential processes. We provide impartial, straight-forward information because we work for you, not for the records management vendors. Please review our individual services to see how Fusion Digital can help you make financially sound, short and long term decisions, for your records needs.

For additional information and pricing specific to your requirements, please call (585) 218-7390 ext. 103 or email

Coverage:
All of the U.S.

The ability to have these Records Management services performed is not limited by geography.

Regardless of where you are located in the country, the services can be completed at Fusion Digital.

For additional information:
585-218-7390 ext. 103 or